Grant Reimbursement

Guidelines

Materials and/or equipment cannot be ordered, delivered or invoiced before
July 1, 2011. Items considered for reimbursement should not be purchased until
July 1st or after.

Order or purchase items ONLY included int he Grant Acceptance Letter. Items ordered, but not approved, will not be reimbursed.

Order items from reputable vendors or vendors that will sell to public schools. Make sure there's no "pre-approval".

The Spirit of 67 cannot fund or reimburse craft items, food, gifts, etc. as these items do not fall under the Mission Statement of the Spirit of 67.

Please attach ORIGINAL receipts. Credit card statements will not be accepted as documentation for reimbursement.

Don't forget to add shipping, if applicable.

Do not include sales tax. Refer to the Illinois Sales Tax Exemption letter.

If there is a price increase on items, please bring this to Ruth Muscarello's attention prior to ordering or purchasing.

Directions

If you would like to purchase the materials and/or equipment yourself and then be reimbursed for your purchases - OR - you need a check to pay for a vendor/performer, see below for Grant Reimbursement Request directions:

1. Complete the Grant Reimbursement Request form.
2. Attach receipts and/or invoices. Note: Purchases must occur AFTER July 1, 2011. Sales tax is not reimbursable, please use the Illinois Sales Tax Exemption Letter when making your purchases.
3. Make a copy of receipts (dated after 7/1/11) for your records.
4. Send to Ruth Muscarello, Spirit of 67 Administrative Director, 200 S. Waukegan Road, LF, or place in mailbox in Administrative Center.

Reimbursement Request will be sent to Spirit of 67 Treasurer and a check will be issued.

On the Grant Reimbursement Request form, complete:

1. The name of the Grant (e.g. Wellness #2, DDR Platforms)
2. Description of Expense Items with Costs. Remember, Sales Tax is not reimbursable.
3. Add the total amount of Costs.
4. Who should the check be made payable to?
5. Where should the check be mailed?
6. Date
7. Don't forget to attach original receipts. Credit Card statements cannot be used as documentation for reimbursement - itemized receipts only.

Questions?

Contact Ruth Muscarello at info@spiritof67foundation.org, 847-615-6056